Head of Contingent

Role Summary:

To lead the Canadian Contingent to the 26th World Scout Jamboree in Poland in 2027, ensuring effective communication and coordination between SC and ASC and the Jamboree Management Team (JMT).

Responsibilities

• Recruit and Lead Contingent Management Team (CMT): Assemble and guide a team responsible for various aspects of the contingent’s preparation and participation.
• Liaise with Internal and External Partners: Act as the main point of contact between Canada and Jamboree organizers, ensuring seamless information exchange.
• Support Budget Management: Work with Scouts Canada finance staff to prepare and monitor the contingent’s budget and associated expenditures.
• Create and Update Job Descriptions: Develop role descriptions for CMT positions as needed.
• Ensure Safety & Well-being: Work with appropriate NSO staff to ensure appropriate safety and risk management practices are in place.
• Provide Reports: Regularly update leadership of both NSOs on progress.
• Coordinate Meetings: Organize and lead virtual meetings for the CMT to ensure alignment and progress.
• Post-Jamboree Report: Compile and submit a comprehensive report on the contingent’s experience and outcomes to Scouts Canada and l’ASC.

Qualifications

• Organizational Skills: Strong ability to manage multiple tasks and maintain effective organization.
• Communication Skills: Excellent written and verbal communication abilities.
• Volunteer Experience: Proven success in working with and leading volunteers.
• Cultural Familiarity: Knowledge of the destination country or nearby regions is preferred.
• Youth Leadership: Experience in leading and managing youth in an international setting.
• Language Skills: Proficiency in French is an asset.
• Travel Requirements: Valid passport and willingness to travel, including internationally.
• Technical Skills: Familiarity with Microsoft Office products is an asset.

Note: Occasional travel will be required, including international travel, and flexibility in coordinating across different time zones may be necessary.

Time Commitment

The Head of Contingent (HOC) role is a 3-year appointment, culminating in 3-4 months of post-Jamboree activities to finalize reports and financial documentation. The estimated time commitment is as follows:

• 2025: Approximately 10 hours per month.
• 2026: Approximately 15-20 hours per month.
• 2027: Over 20 hours per month, with increased demands as the Jamboree approaches. This includes significant time on-site during the Jamboree itself.

The role requires flexibility and a commitment to managing the contingent’s preparation, participation, and follow-up activities effectively.

to apply for the Head of Contingent position, please submit your application, including a cover letter and resume, to:

publicappts@scouts.ca please include Head of Contingent WSJ 26 in your subject line by October 14, 2024.

Ensure your cover letter highlights your relevant experience and qualifications,

We look forward to reviewing your application.