Frequently Asked Questions
What follows is a series of answers to our most frequently asked questions. Please check back frequently as this page will be updated continuously as new details arrive or further information or plans are confirmed.
What is the World Scout Jamboree?
The World Scout Jamboree is a gathering of Scouts and Guides from over 170 countries from most of the 165 National Scouting Organizations (NSOs) around the world, taking place every four years. The event itself offers a unique international experience with opportunities to meet Scouts from around the world, take part in exciting activities and have an amazing adventure.
When and Where
The 25th World Scout Jamboree will take place on August 1 to 12, 2023 in SaeManGeum, Republic of Korea.
Who can go as a Participant?
World Organization of the Scout Movement are the ones who set the age parameters for all World Scout Jamborees. Participants must have been born between 22 July 2005 and 31 July 2009, and only Scouts are eligible to participate.
What if my Scout or Venturer is not eligible?
If you are UNDER the eligibility date, you will be eligible as a participant for the next World Scout Jamboree! If you are older on the given date, you may be able to apply for an adult role. Adult roles (18+) available include Unit Leaders and members of the International Service Team (IST).
What will this Adventure cost?
This adventure is excellent value for money and is also a once in a unique investment in the life of a Canadian Venturer. Speak to anyone who has been to a World Jamboree and they will affirm this! The Contingent Team is working very hard to keep the total cost of attending the World Jamboree as low as possible. Japan in 2015 was $6,000 per person and we are striving to be lower than this.
If you are registering as an adult — either as a Patrol Scouter or IST, please note you are applying to attend WSJ23. The number of adults attending from any country can not exceed the number of youth. If you are not accepted by the Canadian Contingent, 100% of payments including the $300 non-refundable deposit, will be returned to you as quickly as we can arrange it.
The Contingent team is currently working on the cost of travel, which will include roundtrip flights between Canada and South Korea. However, due to the current uncertainty about the travel industry we are only able to provide an estimated travel fee, which is included in the payment plan below. The Contingent team is doing everything it can the limit the travel fee to keep the total cost of attending the World Jamboree as low as possible. More details will be shared in 2022.
* $300 of initial payment is a non refundable deposit.
** Final payment will be adjusted down or eliminated based on final travel costs.
Refund policy READ THIS CAREFULLY
Scouts Canada needs to cover all costs incurred on behalf of the Jamboree Committee (CMT).
We will act upon your application as a commitment and based on this promise will make non-refundable deposits on your behalf. Any refunds to participants will be net of non refundable deposit and expenses made to the date of cancellation of your registration which must be done in writing to email@example.com
Initial payment of $700.00 due by February 1, 2022 or upon registration includes a $300.00 non-refundable deposit.
Note: Should the 25th World Scout Jamboree be cancelled by the South Korean Scout Association or Scouts Canada will not issue an out of country travel permit, your Jamboree Team will refund every penny it can! This may take time as the Team works to recoup as many expenses as possible.
The South Korean Scout Association has the following two notes in their presentations.
“In the case of event cancellation caused by a policy of the Korean government, the payment will be refunded after the deduction of any expenses that occur in the refund process”.
“If the Jamboree is interrupted because of potential risks or events outside the Committee’s control (e.g. acts of terrorism, natural disasters, etc.) the Organizing Committee will not refund the fees paid.”
Medical withdrawals will be evaluated on a case by case basis and will be as generous as possible. Requests for medical withdrawals must be accompanied by a doctor’s note.
Any participant sent home for disciplinary reasons prior to the conclusion of the Jamboree will be responsible for their travel expenses and will not be eligible for any refunds.
What is included in the contingent’s registration fee?
In addition to your participation in the Jamboree, the registration fee includes roundtrip flights from Canada to South Korea (with meals and luggage), pre-camp in South Korea, ground transportation in South Korea (including during the pre-camp), travel and medical insurances, meals, accommodation, activities, and a contingent kit.
When is the closing date to register? Can I still register after the closing date?
Due to recent changes from the World Jamboree Organizing Committee in South Korea, we are having to push up our registration date to SEPTEMBER 15, 2022, much earlier than we were expecting. Anyone wanting to register after September 15, 2022 will be put on a waiting list. One of two things may happen. If there are withdrawals, youth will substitute for youth and ISTs for ISTs. If South Korea has additional openings, we will add the wait listed youth or IST. Priority will be given to youth. There will be some late fees involved and we will explain this on the later here in our FAQs along with the requirement for catch up/balloon payments. For the latest news, check back here on our FAQs page or visit us on Facebook at https://www.facebook.com/CanadaWJ2023.
What will be the departure/arrival airports in Canada?
Flights will be offered from a variety of medium/large Canadian airports and will transit through hub cities for flights to/from Korea. You will be contacted by the contingent to confirm your departure/arrival airport in Canada.
Is the price for flights the same for everyone?
Yes. No matter your departure location in Canada, the price for flights is the same. This is to ensure an equal opportunity to everyone to attend this once-in-a-lifetime event.
Can I request special arrangements (change flight dates, origin, etc.)?
We will do our best to accommodate every member of the contingent. You will be contacted by the contingent to confirm the details of your travel. In the meantime, if you have questions, please reach out to firstname.lastname@example.org.
Is it possible to “opt-out” of the flights provided by the contingent?
No. All travel will be handled by the contingent. Will do our best to accommodate everyone with special requests. The contingent is planning to offer flexibility in flight dates for members wanting to visit Korea on their own before/after the Jamboree. More details to follow. In the meantime, if you have questions, please reach out to email@example.com.
What is the baggage allowance for flights?
Exact allowance remains to be confirmed.
On which dates will the contingent depart Canada?
Exact dates remain to be confirmed, but participants and leaders should expect to depart Canada around July 27th, 2023, for an arrival in Korea on July 28th, 2023, in time for the pre-camp.
The departure date for ISTs remains to be confirmed, but they should expect to depart Canada around July 28th-29th, 2023, for an arrival in Korea on July 29th-30th, 2023, in order to reach the Jamboree site before the arrival of participants.
Is insurance included with the registration fee?
Yes, travel and medical insurances are included. It is not possible to opt-out.
What are the passport requirements to enter South Korea?
Your passport should be valid for at least 6 months following your planned return to Canada (this means around April 2024). If you need to obtain or renew your passport, you should do this as soon as possible, as there may be delays. In the fall of 2022, the contingent will need to know the details of the passport you will be using to travel in order to make the required bookings.
Holders of a Canadian passport do not need a visa to enter South Korea but will require an electronic travel authorization. If you do not have a Canadian passport, please refer to the Korean government website for specific requirements.
More information on entry requirements for members of the contingent will be shared later.
What is a pre-camp?
A pre-camp is a time to meet with your unit and the rest of the contingent. It’s also an opportunity to discover a bit more about the country, its traditions, people, and culture.
Where will the Canadian contingent’s pre-camp take place for the 2023 Jamboree?
The pre-camp will take place in South Korea, mainly in the Seoul region.
When will the pre-camp take place?
The pre-camp is currently scheduled to take place 5 days / 4 nights before the start of the Jamboree (July 28th to August 1st, 2023).
What is included with the pre-camp?
Accommodations (type to be confirmed), activities, transport and most meals are all included. You should put aside some additional funds, for example to do optional activities during your free time or buy snacks or souvenirs.
Is the pre-camp mandatory?
Yes, the pre-camp is mandatory for all participants and leaders. ISTs are excluded, as they will go directly to the Jamboree site upon their arrival in Korea.
Do I have to pay more to attend the pre-camp?
No. The fee for the pre-camp is included in your registration fee.
What if I want to go but my Scout group does NOT want to go?
If you are a youth member, and your troop or company is not attending, this is okay! You can still attend and be a part of a patrol within our contingent. We will place you in a patrol and unit with members of Scouting that are close to you geographically unless you ask to be placed with a certain group. This is possible and will be amazing to meet new friends for life.
How can I get more Information?
- 1) Join our mailing list. Click here to register your intent.
- 2) Keep checking back here (bookmark this page) for more information
- 3) Follow us on Facebook at facebook.com/CanadaWJ2023
- 4) And if you have any questions, please email us directly at firstname.lastname@example.org
Where is the french version of website
Click here for the French version.
COVID-19... Will the jamboree still happen?
We understand that COVID-19 is at the top of everyone’s mind. We are following regional, national, and international guidelines and regulations surrounding the pandemic. We are working with our respective governments and scouting organizations to ensure we make the best possible decision for all of our safety. We anticipate that the COVID-19 pandemic will have ended by 2023 following the upcoming vaccines. We anticipate that travel will be reopened, and we will be able to safely travel to South Korea.
For example, the Australian Jamboree was cancelled in mid-January, 2021 in response to their COVID-19 situation. We will be working with our partners to ensure the appropriate decisions and preparations are made.
Many members of our organizing team are parents with their own children attending the jamboree, and so we will be keeping close watch on COVID-19 as we move forward.
COVID-19 – Safety Measures
Intensive COVID-19 prevention measures will be implemented at the 25th World Scout Jamboree reflecting not only global standards (including World Health Organization standards), but also Korea’s control and prevention policies by KCDC (The Korea Centers for Disease Prevention and Control). We hope that the global vaccine rollout will help ensure that ahead of the 25th World Scout Jamboree we consider the health and safety of all participants and contingents from their point of departure to the point of arrival and during the event. Being outdoors and enjoying Scouting activities in nature is safe when taking the necessary precautions. We are hopeful that these measures, if required at the time of the event, will provide the safest environment for our Scouts from all around the globe.
Medical History and Fitness
Like many of life’s most rewarding experiences, the jamboree experience is very challenging. To ensure that all attendees are able to remain safe among the rigors of the experience, we ask all attendees to consult with their doctors on their general health.
Travelling Half a World Away
Much of our CMT (Contingent management team) attended the World Jamborees in West Virginia (2019), and also Japan (2013). We understand the difficulties and challenges present in world-travel. We have a team dedicated to organizing travel through our partners and will be available through the entire process to ensure smooth transit.
No youth will be left behind. We believe that all disabilities and special needs can be overcome through proper planning, preparation, and support. Our team of designated support scouters will be available before, and during the jamboree to make sure youth with special needs will be supported so that they can have an amazing time.
We are closely watching foreign affairs and will be working with the Canadian and South Korean governments and WOSM to ensure the geo-political conditions around the jamboree are safe.
Our CMT has been hand-picked by Scouts Canada to create a fun and safe experience for our youth. Much of our team has been to multiple jamborees, learning from our successes and mistakes.
Our unit and support scouter team has been chosen by a thorough nomination and interviewing process and will go through an extensive training program in the months leading up to the jamboree.
At previous jamborees, WOSM has done an incredible job at ensuring common allergies and intolerances were accounted for, and that individuals who have specific requirements had alternate options. This said, it is hard to plan for every medical dietary requirement, and so the Canadian CMT will reserve food options for those with medical requirements.
Note: One of the greatest ways to explore a culture is their cuisine. When doing this, be careful and mindful! Allergens that might be considered common in Canada (peanut oil, for example) are readily used in other cuisines, and it cannot be assumed that kitchens are equipped to manage specific requirements. Please also be mindful of language barriers and the difficulty of communicating your requirements.
Always travel with your group/patrol/unit. If leisure time is available, please travel always in pairs or groups of 3 and more to be able to help each other in case of an emergency.
In South Korea the standard voltage is 220 V and the frequency is 60 Hz. You cannot use your electric appliances in South Korea without a voltage converter, because the standard voltage in South Korea (220 V) is higher than in Canada (120 V).
You will also require a plug adapter as the shape of the plugs are different from the ones in Canada.
When traveling, bring any prescribed medication in its original package/container, with the prescription information (Name, brand, date, dosage, etc.) and possibly the doctor’s prescription paper in case you need a refill during the trip.
When can I register?
To register click here.
October 23 Zoom Call Questions
List of Questions asked and answers provided on the October 23 Zoom call. Please note the answers provided were current and correct as of that date. Everything is subject to change!
Can youth still register for the jamboree?
There is currently a waiting list to replace participants who need to withdraw but our youth numbers are capped at 233 youth.
What exactly are ISTs? Are PULs considered ISTs?
IST = International Service Teams. These are the volunteers that staff the Jamboree, they manage everything from running programs, managing transportation to greeting arrivals at airports and being service scouters in sub camps.
PULs = Patrol Unit Leaders/Scouters. Each Canadian Patrol of 10 people has at least one experienced adult Scouter known as a PUL. They have the skills and abilities to manage the challenges of a 16-day international jamboree. They are not considered IST.
JUL = Jamboree Unit Leader/Scouter. Four Canadian Patrols form a Jamboree Unit (total 40 people). One of the PULs is asked to take on the additional responsibility as Leader in Charge for the Jamboree Unit. There is also a Deputy Jamboree Unit Leader.
CMT = Contingent Management Team. A mixture of Scouts Canada and ASC Scouters who have already spent countless hours readying our contingent for an adventure of a lifetime. Travel, Logistics, Registration and Culture Day are all managed by the CMT as is liaison with our hosts the South Korean Scout Association (SKA).
When is Culture Day at the Jamboree?
Culture Day is Sunday, Aug 6, 2023
I have noticed that most of the team are wearing white shirts. Is this the jamboree uniform for the participants and IST members?
This is the CMT shirt only. Final kit specs and contents will be distributed very soon.
Is there a deadline for the passports? Or just before we fly out late July? So we know when to start following up if we haven’t received them yet.
As soon as you have your passport, please forward information ASAP. To apply for a passport or renewal follow the advice provided by Government of Canada.
Does South Korea have any must have vaccines in order to enter the country?
Be sure that your routine vaccines, as per your province or territory, are up-to-date. Talk to a travel health professional about which medications or pre travel vaccines are right for you.
I think I just heard you say there is no COVID vaccine requirement?
Currently COVID Vaccines are not required in South Korea. South Korea has also dropped their other COVID testing protocols.
Where are passports kept during the jamboree?
Passports will not be collected by the contingent. Passports are a personal possession. Please ensure your youth know this. We require a photocopy of each person’s passport as this will assist us in obtaining a new one should the need arrive during the event.
What about refugees with PR status? Do they need a visa?
Please reach out to the travel team directly.
Do we need to apply for a travel visa?
Global Affairs Canada states that Canadian citizens using Canadian passports do not need a visa for short stays as tourists or on business.
Do we need a notarized letter allowing someone other than a parent to take our child out of country?
Scouts Canada has a form for this, as does the Canadian government. This will be addressed in our Travel focused Zoom call in 2023.
When do airline tickets get booked? How much baggage can we bring?
We will share the info on flights and baggage allowance as soon as we have it.
Will we have to bring our own suitcases?
Yes, kit includes a backpack suitable for carry on but no duffle bag or large backpack.
Is the plane only scouts or general public as well?
We do not have chartered planes and will be booked on commercial airlines and planes.
If we plan on staying in Asia after the jamboree, can we request our flights moved back? Also could we add additional flights? (if we were going to other countries)
Deviations to flights need to go on the travel request form. Please complete it ASAP. It was due no later than October 13.
Does everyone have to disembark in Montreal? If we want to get to Ottawa, is that ok?
You will travel from the hub airport closest to you. Your preference for airport is part of the travel form.
Who will chaperone the participants at airports in Canada and greet them in Korea?
There will be multiple Scouters at airports. We are working on travel protocols. Information will be shared later.
Will the patrols that youth have been assigned to be meeting at some point in the near future?
It is up to the patrols if and how they want to get together before the jamboree.
Related to patrols getting together, are they composed of youth from across the country or are patrols composed of youth in the same city/region?
We have both types of patrols/jamboree units, some are local and some span multiple provinces.
How is food being dealt with at the camp? Is there a central kitchen or does each patrol cook?
Each patrol will cook their breakfast and dinner as well as pack a lunch.
Will the food include Korean meals?
Korean meals will be provided at pre camp. Patrols will choose their menus in January.
What is the drinking water situation like at the jamboree site?
The drinking water is potable and there will be plenty of places to fill jugs, and water bottles.
Are we taking tents etc. or will that be provided at site?
Tents will be provided. 2 people per tent.
Can I bring my own tent to the jamboree?
We will know about this in the next two months. There may be a possibility, however, we are waiting for confirmation.
Will campers be choosing who they share a tent with?
Patrols will determine tent pairs.
I have heard that at other World Jamborees there was a possibility to buy the Jamboree tent and bring it back. Is it a possibility in Korea? How much will tents cost?
The value of the tents changes from year to year and event to event. The size of these tents will be different from tents in the past. This will be a decision by the Jamboree Team, not the Contingent. We will pass along info as it becomes available.
Will there be showers?
Yes there are showers.
Will there be laundry?
Laundry will be available at pre camp. At the jamboree it will be doing your laundry at your site in laundry bags.
Do we need to bring Campsuds biodegradable soap?
Yes, bring Campsuds or any other outdoor, biodegradable, environmentally safe, all-purpose soap.
Are we taking tents etc. or will that be provided at site?
Tents will be provided. 2 people per tent.
If it's really humid, how will the clothes dry? I spent 6 weeks in a jungle with permanently damp clothes.
The clothes do dry. Or they did when we were there this summer (2022).
Are sleeping bags provided?
No, bring your own very light weight sleeping bag. Suggestion – in addition to a sleeping bag, bring a twin sheet folded in half lengthwise, and sewn across the bottom and halfway up the side. That may be all you need to sleep in due to temperature.
Are scouts allowed to bring cameras and, if so, will there be somewhere to charge them?
Yes, cameras will be allowed. We highly recommend bringing a charging solution such a solar (consider having a communal charging set up for your unit or patrol!)
If we have medical devices such as CPAP's will there be a place to get power?
Power is in very, very short supply we will ask about CPAPs and advise when we have a response.
Any suggestions for cellphones? Pick up a SIM card there? Pay-as-you-go local phones?
Ideas of best cell phone solutions will be part of our Zoom call about Jamboree life.
Is WiFi available on site? Free or cost?
WiFi is available at no cost. But with 50,000 people it may not be great. However, South Korea prides itself on its WiFi capabilities.
What is the insect situation?
Bring bug spray, bugs are present, however, we don’t know how bad yet. As they release more information, we will pass it along.
What currency will be used at the Jamboree site? (In the restaurants of the countries for example)
The Korean won is the currency. Currently 1,047 South Korean won = $1 CAD
Will payment be cash or cards?
It will be a mix. The original vision of a cashless site is no longer the case and cash will be required on site. There will not be guaranteed currently exchange on site. Best advice is to order your won from your Canadian bank several weeks prior to departure.
Possibly US Dollars as well?
Thus far we can not see a need to travel with US funds.
Will there be a newspaper or similar at WJ?
The Organizing Committee is working out their forms of communications that will be used at the event. We don’t know if there will be a newspaper.
Health & Safety
Can someone outline the security measures that are put in place?
We will have a Support and a Health and Safety member on CMT interacting with youth and keeping track and assisting with all incidents on site
Are Canadian doctors on site? Or would they access medical care through the Korean health system?
We have 2 Canadian doctors with our Contingent. Most medical situations will be dealt with by the onsite Joint Medical team co-ordinated by the Jamboree Planning Team
Are youth allowed to bring their own medication? Allergy meds?
Yes bring all current medications. Medications should be listed on the medical form that you will receive. Please fill it out completely as it will assist us.
Will IST have to arrive on site early and stay later?
According to the website, IST will arrive between July 29 and 31st depending on work assignment and leave on August 13.
Are tents provided for IST members as well?
Yes, same as participant tents. Two people per tent.
Can non-Canadian IST work in the Canadian Food House?
Yes they can.
What type of volunteer positions are usually required?
Volunteers are needed to run program at the jamboree, Subcamp staff, security, food services, and so much more. We don’t have the full listing to sign up right now. This will be release by the jamboree in the next couple of months and forwarded to all IST.
Can IST work at Canada house?
Canada House would be a part-time/secondary role to sign up for. Not a full-time role mainly as the jamboree needs the volunteers.